Best Video Rental Solutions for Corporate Presentations

Visual displays figure prominently in any corporate presentation, from the slides used during a conference to the displays that accompany a product launch. Screens and displays of various kinds tend to be rented for such events, as many companies aren't in a position to buy the equipment outright or have to consider different room sizes and distances when displaying slides. This article covers the different video rental options and what presentation needs each is best suited for.

Projectors

Projectors continue to see use in corporate presentations, usually in conference rooms or other smallish venues. Standard projectors are best suited for simple presentations, such as slide decks, in rooms without much ambient light. High-lumen projectors, on the other hand, are a must in larger venues or ones with lots of natural light, as regular projectors are too likely to be overwhelmed by such conditions.

Short-throw projectors address the issue of having enough space between the projector and the screen, offering a large display without needing much room in front of it.

LED Screens

LED walls have seen increased use in recent years due to their size and flexibility. LED displays tend to be the best option for large-scale presentations, such as product launches. Unlike projectors, they don't need to be in a dark room to be visible and offer more options in terms of mounting and layout, taking advantage of modular construction to form displays of arbitrary shapes and sizes.

However, the same technical versatility comes at a price: the equipment is usually more complex and time-consuming to set up. It is ill-suited to smaller venues or lower-budget presentations.

Flat Panels

Most corporate presentation displays aren't large-scale affairs, and for such presentations, flat panel displays tend to be the most practical solution.

They can be set up in a variety of venues, including smaller conference rooms and meeting areas, and don't require much in the way of preparation other than being mounted. Another advantage they offer is not having to be viewed from a distance, making them practical for both larger rooms and intimate settings such as a booth at an exhibition.

Switchers and Confidence Monitors

Most corporate presentations have more than one video source, such as a laptop connected to the display, a separate laptop or computer for video playback, and cameras for any video call features. A switcher makes it easier to address each source without having to physically disconnect and reconnect cables every time the source has to change.

Switchers also allow for smoother transitions between presenters at an event with multiple speakers, such as a conference, where each presenter can bring their own laptop connected to the same display. As a rule of thumb, a confidence monitor is useful for any presentation where the speaker has to face away from the display in order to see it, such as a large flat screen at the front of a room. Having a monitor at eye level allows the speaker to face the audience without having to constantly turn around in order to see the slides.

Screen Size

As a rule of thumb, the further away a display has to be viewed from, the larger it has to be. Most displays will have a suggested viewing distance that takes into account the size of the display and the resolution. The rule of thumb in the AV rental industry is that the height of the screen should be no larger than the viewing distance's 1/6 to 1/8, depending on the content being displayed. Text and other content that requires the viewer to see details up close will need to be larger relative to the viewing distance compared to a simple image. As always, the best way to determine the appropriate screen size for a presentation is to discuss it with a professional audiovisual rental company that can offer solutions suited to the venue.

Considerations for Hosting Events in New York City

New York City has its share of logistical peculiarities due to its density, with limited space for equipment to be stored and assembled. At the same time, New York has a number of venues that regularly host corporate events, from conferences to product launches. A lack of experience with the city can cost valuable time and money trying to find the necessary infrastructure for an event, such as parking and loading docks.

This is especially relevant for video rental in New York City: it's much easier to rely on local knowledge and avoid such pitfalls ahead of time, rather than encounter them on an event day when a client has already committed to a venue. A company that regularly works with video rentals New York City will have the necessary experience with the city's infrastructure and logistics.

Choosing the Right Equipment for Corporate Presentations

The correct video solution for a corporate presentation is not merely based on picking the latest tech available but on various factors. The size of the room, the audience, and the content being displayed play the biggest determining roles. A boardroom with good lighting might only require a good flat TV, but then again, a product launch that draws a large crowd will probably require an LED wall with the capacity to display content large and to handle ambient light too.

A presentation where the viewers clearly are not missing what is being displayed will definitely leave a better impression than a presentation where the message was lost because you couldn't read the screen. Summit AV Group collaborates with organizers in New York City to recommend and install video systems that meet the particular requirements of each event.